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Outsourced Online Bookkeeping
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Bookkeeping


Daily Bookkeeping Service

 

The Accountants Virtual Services, Inc. (AVS) Bookkeeper services handle all of your accounting needs:  invoices and statements, accounts payable, cash receipts, payroll, bank reconciliations and financial reports.  You’ll be assigned a bookkeeper who will contact you by Instant Messenger, email or phone with any questions or concerns.
AVS bookkeeper services include:

  • Customer invoicing and statements
  • Collections
  • Bill paying
  • Cash receipts
  • Payroll services
  • Bank account reconciliations
  • Financial reports
  • Management reports

 

Customer Invoices and Statements

Get your invoices out promptly and send monthly statements on the date of your choice.  We offer two options:

  • AVS prepares your sales invoice from information you email to our bookkeeper.  We email you the final invoice for approval.
  • You generate invoices and statements through the sales invoicing module in your accounting program.

Whether we prepare your invoices for you or you generate them yourself, your AVS bookkeeper can print and mail customer invoices and statements on your behalf.  Statements can be initiated and transmitted on a schedule of your choice.

 

Accounts Payable

Invoices you receive from vendors will need to be scanned and emailed to your AVS bookkeeper.  This process is as simple as 1-2-3.:

  • Insert the invoice into the scanner then press the Scan button.
  • Name the file that appears on your screen (i.e. vendor bills 02-16-02).
  • Click the email icon to create an email, attach the file and send.

That’s it!  You’re done!  Your vendor invoices for the day are on the way to your AVS bookkeeper for recording into your accounting file.

 

Bill Paying

On a schedule set by you, your AVS bookkeeper will email you a report of all open vendor invoices.  Just indicate which invoices you want paid, and then email the report back.  Your bookkeeper will email the check file for printing right in your office.

 

Printing checks is just as simple as scanning invoices:

  • Insert blank checks into your printer.
  • Download the file with the prepared checks.
  • Print, sign and mail.

 

Most importantly, you maintain control over your funds.  Your AVS bookkeeper cannot access your bank account for any reason.

 

Cash Receipts

Similar to accounts payable, prior to going to the bank, you will scan the deposit slip and each of the items to be deposited.  Then create an email and upload the file at your convenience.  Your AVS bookkeeper will post the customer payments against open accounts receivable items.  Another 1-2-3-step process.

Your AVS bookkeeper will contact you by email or phone with questions or concerns.

 

Payroll Services

We will work with your current payroll service or recommend a service, if necessary, to ensure that checks are generated and proper tax filings take place.  Each pay period your AVS bookkeeper will provide your payroll company with the payroll for each employee make any necessary adjustments and initiate other payroll transactions.

If you generate your own payroll, we can certainly accommodate you.  Just email us your payroll information and your AVS bookkeeper will prepare the checks and tax filings.  Having AVS generate your payroll and tax filings does incur a higher cost that if you are utilizing a payroll service.

We do suggest direct deposit whenever possible.

 

Bank Account Reconciliations

Similar to invoices, you scan your monthly bank statements, and then email the statement to your AVS bookkeeper.  Your bookkeeper will reconcile the statement then email you a copy for your files.

 

Financial Reports

We will email you the following reports on a schedule that enables you to oversee your company finances:

  • Balance Sheet
  • Income Statement
  • Statement of Cash Flows
  • Reconciled General Ledger

 

Management Reports

We will email you the following management’s reports on a schedule that helps you manage the day-to-day finances of your business:

  • Accounts Receivable Aging
  • Accounts Payable Aging
  • Check Register
  • Cash Receipts Journal

 

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Outsourcing is Cost Effective

Employing a bookkeeper in-house can be expensive.  That cost is not just comprised of salary, but the other direct costs such as employer payroll taxes, worker’s compensation, medical insurance, retirement plans, and other benefits.  Additionally, there are employee vacation and sick days to consider as well.  And don’t forget the time and expense involved to place classified ads, as well as interview, screen, test, and train an employee.  Out fees to provide superior service to your company are quite competitive by comparison; we also provide flexibility in adjusting the level of service to meet the seasonal needs of your business.
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